To improve your chances of retrieving information, consider these possibilities:
Tools – Half of any job is having the right tool.
1. Develop Retention Guidelines.
2. Have a system in place to find things once filed (I use The Paper Tiger).
3. Hold a File Clean-Out Day.
4. Research shows that 80% of what we keep, we never use. Don’t make today’s mail turn into tomorrow’s pile!
Does this require action?
Can I identify a specific use?
Is it difficult to get again?
Is it recent enough to be useful?
Are there legal considerations?
If the answer to all these questions is “No”, ask a final question: “What is the worst possible thing that would happen if I didn’t have this?” If you can live with your answer, toss – or recycle it! Since security is a big issue today, using a shredder is one of the best tools to encourage people to throw things out!
For more great tips, view these productivity resources: http://cathysexton.com/resources/productivity-products/